Jobs for Professional Support

Charterhouse recruitment Dubai UAE & Qatar services middle east positions for legal assistants, office managers, translators, executive assistants, PA's and more.

Company/Board Secretary (Arabic speaking)

Location: Qatar
Posted On: 20/06/2017
• Competitive Salary
• Ref: 930884

Charterhouse is working with a private organisation who is looking to hire a Board Secretary/Company Secretary. This exciting and challenging new role will take ownership in supporting the Chairman and Board regarding all BoD, committee meetings and AGM/ EGMs with responsibility for formal compliance with laws, articles of incorporation and regulations in Qatar. You will be responsible for the compilation and management of company files such as, articles of incorporation, regulations, share register, meeting minutes, monthly reports and annual report etc. You will also be responsible for the preparation of invitations to all meetings, delivery of the necessary documents and taking minutes for all BoD, committee meetings, AGM and EGMs and delivery of final minutes to all individuals on the distribution list. This is a crucial role supporting the Chairman therefore the successful candidate should be a qualified Lawyer with a minimum of 6 years PQE along with a minimum of 3 years as a Board Secretary. You should be someone with high integrity, loyalty and can work at the highest of confidentiality. In addition, you should be fluent in Arabic and English at a translation level.

Receptionist (6 months) (Arabic Speaking)

Location: Dubai
Posted On: 20/06/2017
• AED 12,000 Per Month
• Ref: 931000

Charterhouse is working with a highly reputed financial services firm with offices in Dubai and Abu Dhabi. Our client is one of the largest in the market and has a huge customer base. Due to a period of maternity leave, they are looking to hire a Receptionist (bilingual Arabic / English) for period of 6 months. As the Receptionist, you will be responsible for greeting all visitors, dealing with clients and any incoming traffic to the building. You will take all telephone calls to the direct switchboard and distribute accordingly as well as ensure the reception area is kept tidy. You will also take tasks as delegated by the Office Manager and be the go to person of the office. Personal presentation is exceptionally important as you will be the face of the organisation. The successful candidate should be fluent in English and Arabic along with a minimum of an A-level qualification. You should be exceptionally well presented and be meticulous in your approach. It is essential you are on a spousal visa and ideally immediately available.

Legal PA

Location: Dubai
Posted On: 19/06/2017
• AED 20,000 - 22,000 Per Month
• Ref: 930652

Charterhouse is working with a highly reputable law firm based in Dubai. Our client is looking to hire a Legal PA. This is an excellent opportunity to work with a well renowned law firm which in return will offer continued development and progression opportunities. As a Legal PA, you will support 1 Partner and 2 Senior Associates on a day-to-day basis with all aspects of diary management, travel bookings, client meetings as well as full administration support and assistance with billings. You will also ensure that the documentation required is well briefed. In addition, It is essential that you are highly organised and able to prioritise work effectively along with a proactive, can-do approach. The successful candidate should be western educated with a minimum of 2 years experience in an international law firm. You should have a proven track record of strongly supporting and organising fee earners and enjoy working in a fast-paced environment. In addition, it is imperative that you have experience or good knowledge of the billing process.

Personal Assistant - Financial Services

Location: Qatar
Posted On: 19/06/2017
• QAR 20,000 Plus Benefits
• Ref: 930990

Charterhouse is working with a well-known organisation in Qatar within the Financial Services sector. Our client is looking to hire a motivated, proactive and extremely professional Corporate Personal Assistant to support a Senior Executive. You will be responsible for supporting this Senior Executive ensuring his day runs smoothly, anticipating his needs. Responsibilities include extensive diary and email management; coordinating with compliance on all KYC procedures; expense claim management; organising complex travel, accommodation and visa arrangements and being able to coordinate any agenda changes smoothly and efficiently. Additionally, you will manage all incoming and outgoing correspondence and reports and will coordinate and liaise with senior internal and external stakeholders on a daily basis. The successful candidate should have a solid PA / secretarial background with at least 5 years experience in a similar role maintaining the highest confidentiality. You should be extremely organised, possess excellent communication skills, have outstanding typing speeds with excellent MS Office skills. Strong attention to detail and advanced organisational skills are required along with your ability to manage multiple priorities whilst meeting deadlines. You should thrive in a busy, fast-paced environment, be able to work under pressure in a stressful situation and on your own initiative, be a team player and happy to take on new tasks as and when required. Fluency in written and spoken English is essential, Arabic is advantageous.

Executive Assistant (Japanese Speaking)

Location: Dubai
Posted On: 19/06/2017
• Competitive Salary
• Ref: 930989

Charterhouse is working with a well-known financial services company who is looking to hire a Japanese speaking Executive Assistant (temporary - may be extended) to support the CEO. Your main responsibilities will be to manage the CEOs expense settlements for the Senior Executive Officer as well as communicate with the branches back office in London. You will arrange appointments, business trips as well as accommodation, restaurant and car booking when needed. You will be responsible for planning seminars, receptions and parties from venue booking to all staff and guest preparation as well as welcoming guests and visitors making sure the event runs smoothly. You will also monitor and track expenses making sure they are within the CEOs budget. The successful candidate should have a minimum of 3 years experience working as an Executive Assistant within a professional environment. It is essential you are a native Japanese speaker and fluent in written and spoken English. You should be able to anticipate the needs of the Executive and take initiative to solve problems independently. In addition, you should be highly organised and analytical, with excellent communication skills in order to interact with a variety of people and job functions.

Office Manager - CEO Office

Location: Qatar
Posted On: 12/06/2017
• Competitive Salary
• Ref: 930946

Charterhouse is working with a leading and highly respected international company who is looking to hire a proactive, proficient and polished Office Manager to work alongside and support the C Level Executive in their Doha office. You will work in a fast paced and professional environment in which you will be the key point of contact supporting senior executives with the day-to-day running of the office along with handling traditional PA/EA responsibilities. In addition, you will have broader responsibilities such as event management, presentation review and formatting, budget maintenance, office operations and management as well as liaising with the executive team, board members and the international head office. The successful candidate should be based in Doha and have four years of previous experience supporting a C Level Executive as an Office Manager. You should be a highly motivated and result focused individual with a can-do approach. A professional outlook is essential as well as the ability to work to multiple deadlines. You should also have excellent verbal and written communications skills, proficiency in MS Office and strong prioritisation and presentations skills.


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